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Disclaimer
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Folder Write → parent folder Write
Folder Delete → parent folder Delete
Files
Folder Actions
Action | Right(s) | Description |
|---|---|---|
All Files | Only Admins | Show all files without security |
Create Root Folder | Only Admins | Create a first level folder |
Move to Root | Only Admins | Move a subfolder to root |
Create Subfolder | Create | Create a subfolder |
Edit Folder | Folder Write or Admins | Edit folder to rename and change permissions |
Edit Folder / Security | ChPer or Admins | Edit folder to change permissions |
Delete Folder | Folder Delete or Admins | Delete a folder |
Migrate to SAP | Only Admins | For SAP migrate document to universe folder |
File Actions
Action | Right(s) | Description |
|---|---|---|
Edit | Read | Edit a file properties |
Open | Write + be the user that made the Check Out | Open a file on the related server |
Check Out | Write | Check Out a file in your workspace for editing |
Check In | Write | Check In a file and create new version |
Publish | Publish | Publish a file |
Publications | Read | See the versions published in the different environments |
Destinations (View) | Read | See and Edit destinations |
Destinations (Edit) | PubProp | Change the destinations for Check Out and Publish |
Change Proc Status | Write * | Reprocess a file |
More / Properties | Write | See the file metadata |
More / Compare | Read | Compare the 2 latest versions |
More / Delete | Delete | Put a file in the recycle bin |
More / Get | Write | Get a file in your workspace for viewing |
More / Undo Checkout | Write | Cancel the checkout and remove the file lock |
Manage Content: Files
The files section is where you manage all your files, both in the WIP repository as well as access files via the Application Protocol Interface (API) integrated to your product-based files and repositories.
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The publication type provides two options for publishing your file, Should you have the rights to publish you will be presented with this options
Immediate: Publishes the file to the selected environment(s) immediatelyForApproval
Scheduled: Publishes the file to the selected environment(s) at the scheduled time
For Approval: Does not publish the file but sends a request to the administrator/Release manager users to publish the file. Note that is you have only “publish for approval” right on one of the selected environments then you will only be able to publish for approval, not immediately.
Publication Environment -Immediate
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Clicking on the select publication environment will bring up all the possible environments the user is able to publish into.
You can select one or multiple environments to publish into at the same time
Selecting an environment will bring up the environment checklist as well as the complexity analysis view for the environment
Publication Environment -Scheduled
Click on the select publication type and select as scheduled
It will bring up all the possible environments the user is able to publish into.
You can select one or multiple environments to publish into at the same time
Selecting an environment will bring up the environment checklist as well as the complexity analysis view for the environment
Select the Business Unit add comments and click on Publish
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Publication Environment -For Approval
Click on the select publication type and select as For Approval
It will bring up all the possible environments the user is able to publish into.
You can select one or multiple environments to publish into at the same time
Selecting an environment will bring up the environment checklist as well as the complexity analysis view for the environment
Select the Business Unit add comments and click on Publish
Go to to Dashboard , select the business unit and check the task appears.
NOTE: As admin user is also a release manager, he will also be allowed to follow the steps above and approve the Pending publication
Approve or Reject the Publication
Approve the Publication
Login as User having release manager role to the selected Business unit.
Go to to Dashboard , select the business unit and check the task created above should appear under section Pending publication.
Click on the hyperlink, verify the details displayed are correct and click on publish
NOTE2: If a user is part of the Business unit but not the release manager, he will be able to view his pending publications for the selected Business unit
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Reject the Publication
Login as User having release manager role to the selected Business unit.
Go to to Dashboard , select the business unit and check the task created above should appear under section Pending publication.
Click on the green cross button for cancel publication.
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Reload Automatically Once Published
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