Manage Folders and Files

You can access the WIP repository files from the hierarchical folder section as per the image provided.

Open

You can browse your files in each folder and see them based on their checked-in/out status or you can search using the column based provided search fields.

All Files

Selecting the all files button will show all the files in the repository within the files list pane.

More

Open

Clicking on the More button opens up the various options you have under the more option.

• Move to Root

  • If the folder you have selected is a subfolder, this function will move the folder to make it a root folder

• Create Subfolder

  • Subfolders are created into a sub hierarchy of the existing folder you are in. To create a subfolder, click on the folder you wish to have as the subfolder’s parent folder, click on more and create subfolder. This will create a subfolder underneath the current folder you are currently accessing.

• Create Root Folder

  • A Root folder is the highest-level folder you are able to create. You can create many levels of subfolder structures underneath a root folder.

• Edit Folder

  • Will enable you to edit the folder you have currently selected, so select a folder and click on the Edit Folder button to edit the folder. The edit folder option will enable you to change the folder name and assign different security groups to the folder level.

• Delete Folder

  • This will delete the folder, take care as all content inside will also be deleted. If files are deleted you can find them in the recycle bin.

• Creating a folder will require that you provide both a name and assign group level security to the folder you are creating.

• Once you have saved your folder’s name you can assign group level rights to your folder by clicking on Security tab.

• You can both add and remove groups from a folder by clicking the respective buttons and accepting the action.

• Folder Security

  • You can access folder security by choosing Edit Folder from the menu list and choosing Security from the Properties section

  • WIP enables users to assign group security levels to folders. This will enable different groups to be able to interact on files within a folder in different ways

    • Read

      • Groups that have this assigned will be able to read (view) the files within the folder

    • Write

      • Groups that have this assigned will be able to edit and work with files within the folder such as check-in/out

    • Create

      • Groups with Create rights will be able to add files to the folder

    • Delete

      • Groups with Delete rights will be able to delete files within this folder

    • Publish

      • Groups with Publish rights will be able to publish files within this folder

    • ChPer (Change Permissions)

      • Groups with Change permissions rights will be able to change the permissions on the folder

    • Own (Change Owner)

      • Groups with Change Owner rights will be able to change the owner of the folder

• PubProp (Publication Properties)

  • Groups with Publication Properties rights will be able to change the publication properties of the folder

• Please see security section for assignment of group rights

• You can assign, and affect security after the fact, group level security to a sub hierarchy by ticking the Reset permissions on all children and enable propagation. This means that changing the security after you have set it will propagate the changes to all the subfolders of the folder you are currently editing.

• Edit Folder

  • Click on a folder and click on edit folder to edit the folder you are currently in. Editing the folder will enable you to change the folder name and group level security access to the folder.

• Delete Folder

  • Click on a folder and click delete folder in order to delete a folder.

  • Please Note: Deleting a folder will also delete all the subfolders to that folder.